7 easy steps to free up space on your iPhone

7 easy steps to free up space on your iPhone

It seems that your iPhone always runs out of space at the most inopportune times. If your iPhone storage is full or nearly full, you’re going to quickly need a way to clear up space on your device. In this article, we will go over some steps you can take to clear space on your iPhone.

You may be wondering why your iPhone keeps running out of space in the first place. The simple answer is that you may have too many videos, photos, apps and other files stored on your device.

How do you find out what’s using up space on your iPhone?

The first thing you should do is find out exactly what’s taking up most of your storage. Go to Settings > General > iPhone Storage and you should see a bar graph that shows how much space you have, like this:

From the screenshot above, you can see that apps take up most of the space on this iPhone, followed by messages and photos.

7 steps to free up storage space on your iPhone

Here are some recommendations Apple’s iPhone Storage screen shows you to free up storage space:

1. Auto delete old conversations

Under that graphic in Settings, Apple tells you how much data you can save if you automatically remove messages and attachments sent and received more than a year ago.

2. Review large attachments

It will also show you how to see large files that you have sent or received so you can see determine whether to delete them.

3. Uninstall unused apps

Many of us have apps that we seldom use. They’re literally just taking up space. If you scroll down, you can also see the last time you opened an app.

Just find the “Last Used” line under the app’s name and that should help you decide whether you should keep it or delete it to save space.

If you click on the app, the iPhone also gives you the option to “Offload” the app, which will delete it from your device but restore all of the documents and data you had if you choose to re-install it.

4. Back up your files with a cloud storage service

The obvious choice here for an iPhone user is to use iCloud, which comes with 5GB of free storage space. Aside from iCloud, here are some of the most popular cloud storage services:

  • Dropbox — Free account comes with 2GB of free space
  • Google Drive — Free account comes with 15GB of free space (including your other Google accounts)
  • OneDrive — First tier with 5GB of free storage

5. Back up your iPhone files to your computer

You can also choose to back up your iPhone to a Mac or PC. You can do this either with a cord or via iCloud. The good news is that your iPhone will no longer be the sole database for some of your most important files and data.  Here’s how to transfer photos from your iPhone.

6. Manage photos

Speaking of iCloud, if you go to Settings > Apple ID, ICloud, iTunes & App Store > iCloud > Photos, you can see several options to save space on your phone by managing your photos. They include the ability to:

  • Automatically upload photos to iCloud: Once you opt in, you won’t have to remember whether the photos you take are going to the cloud. This can also be a great data-reducing measure for your phone.
  • Remove photos and videos: Confirming that you want to “Remove from iPhone” will wipe the selected photos and videos from your device.
  • Turn off Photo Stream: Turning this feature off will delete all Photo Stream photos from your iPhone and save space.
  • Optimize iPhone storage: This will automatically downsize full resolution photos and replace them with smaller versions that take up less space.

7. Buy more mobile data

Aside from those options, you may decide that you want to simply buy more storage space, which can be done by going to any of the cloud services listed above.

Review

In conclusion, here are the best ways to free up storage space on your iPhone:

  • Delete old emails and attachments
  • Review old attachments and other files
  • Uninstall apps you don’t use
  • Back up your files to the Cloud
  • Transfer files to a computer
  • Manage photos
  • Buy more data

Overwhelming? Too much hassle?

That’s why we’re here! Contact Us and we can do it for you!

Training Google Mail (or Gmail) for Spam Filtering

Email spam

Have you ever had the experience of someone insisting that they sent you an email, but you can’t find it, only to look later in your Spam or Junk folder and find it hiding there? Now why would your mail app decide one thing is spam and another is not?

Email providers like Google, Yahoo, and Hotmail invest a lot of resources into making their spam filters do a good job of accurately identifying what is valid email and what is not. Sometimes they do a good job of that, and sometime they get a little over-zealous. This can result in what is called a “false positive.” That’s where an email may contain one or more traits that make it look like spam. This can be as simple as the email containing the word “spam” in the title or in the body.

All email providers use a varied list of criteria to give each incoming email a score. If the score of the combined factors goes over a certain threshold, then BAM – it goes into the spam folder. The Verge has an article about how Google now uses Artificial Intelligence to block spam.

How come I don’t see the spam?

Your email client (such as Apple’s included Apple Mail) does have its own junk filter. But that only comes into play once you check your mail from your provider’s servers. And that is long after their servers have already filtered out spam. That is why you may not see messages flagged as spam unless you log in to your account via a web browser at www.gmail.com.

If you use Gmail or Google mail (many non-profit and .org’s do) you can train it to remove false-positives. That way, email that you know is valid will no longer be filtered out as spam. The video below shows you how.

If you would like some help with this and any other aspects of keeping your email healthy and happy, contact us and we will be glad to take care of you!

Update your software now

You secure your valuables – your wallets, keys, and homes. You know that, if left unsecured, they can easily be a target for criminals. So it makes sense to think the same way about the information stored on all your electronic devices.

Computers, tablets, phones and other personal devices hold your emails and your financial and tax documents (with your Social Security numbers). Criminals who get access to this valuable information can commit identity theft, put harmful software on your devices, or both.

What’s one easy way to help protect all of this sensitive information? Update your software regularly, and as soon as possible when a newer version comes out. What’s an even easier way? Set the updates to happen automatically. Don’t ignore reminders to update. Criminals look to exploit vulnerabilities before the software companies can fix it. Delaying gives hackers time to access your information – even when a patch is out there to lock them out.

So what software should you be updating?

  1. Security software. Whether you use antivirus or firewall programs that were pre-installed on your device or that you bought on your own, make sure they’re up to date.
  2. Operating system software. Your operating system could be Windows, Apple OS, etc. If you’re not sure how to update your operating system, go to the website of your device manufacturer for help.
  3. Internet browsers and apps. Both are access points for criminals to enter your devices, so it’s important to keep them secure. 

For browsers, the Safari and Google Chrome browsers update themselves. For Firefox, go to the Firefox menu and choose “About Firefox” which will open a window and offer to download the latest update (if pending).

For iPhones and iPads, go to Settings:General:Software Update and turn on Automatic Updates.

For MacOS, we recommend going to System Preferences:Software Update and clicking on the Advanced… button (you will need to enter your Admin password) and setting your preferences this way, so that only the most major updates won’t be automatically applied for you:

Looking for more tips on how to stay safe online? Check out FTC.gov/OnGuardOnline.

It’s all too much!

What’s that you say? You’d rather just have a Macintosh consultant based in Denver just do it for you and be done with it? Absolutely! Contact us and we will get it done for you!

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